President

Responsible for and liaison with:

• Sandbanks, Frontier and Daimler (along with other Board members on a issue basis
• County (Mayor, Wellington Ward Councillor, County Staff)
• External Communications (i.e. outside of WOTL)

Responsible for the general supervision of the affairs of the corporation, more specifically

• Preside at meeting of Board and Members
• Responsible for the operations of the Board
• Official spokesperson for the Corporation
• Ex-officio, non-voting member of all Committees except Nominating
• Monitor the performance of all Committees
• Ensure Directors are aware of policy guidelines and committee decisions
• Perform other duties as required

Vice-President

responsible for overseeing delivery of the Association’s operational programs and services, more specifically

• Work with Club/Activity Coordinators to maintain the Association’s events, programs and activities
• Responsible to complete and monitor Guidelines for Club and Activity Coordinators
• Responsible for the Room Booking Coordinator, Coffee Mornings Coordinator, Registration Desk Staff, 50/50 Draw Staff (GMs)
• Lead Operational Review in cooperation with the Treasurer
• Act for the President in the President’s absence or inability to act
• Perform other duties as required

Treasurer

Oversees the financial affairs of the Corporation, more specifically

• Establish and follow sound financial policies and practices that will ensure the long-term financial sustainability of the Association
• Ensure all monies received and disbursed on behalf of the Association are appropriately and accurately recorded
• Ensure that proper accounting records are maintained
• Provide the Board and Membership with an account of the financial position; tracking of the annual budget and monitoring of club and activity budgets
• Prepare a proposed budget for the upcoming fiscal year and track/monitor the budget on a monthly basis)

Secretary

Maintains the corporate records of the Corporation, more specifically

• Prepare, prior to each meeting of the Board and Members an agenda for the presiding officer
• Record the minutes (to our Board standards) of all member and Board of Directors meetings
• Report and post to the membership the minutes of the Members and Board of Directors meetings
• Record the disposition and key correspondence in the minutes
• File the corporate annual return, any changes regarding directors and copies of bylaws and bylaw amendments with Corporations Canada
• Monitoring correspondence to wolrasecretary22@gmail.com and P.O. Box
• Organization of and ongoing filing of WOLRA files
• Notices of meetings – posters, bulletin boards and website
• Management of Online Voting Procedures

Director, Communications

• Monitoring of email correspondence to info.WOLRA@gmail.com and wolraboard@gmail.com
• Chairs Communications Committees – includes Webmaster/ E-Blaster, Newsletter, Welcome Committee, Membership as required
• Develop and oversee new communication initiatives to Members

Director, Inside Facilities

• Liaison with Frontier Manager regarding all interior facilities; snooker room, card room, dance room, library, fitness center, kitchen washrooms and pool change rooms
• Monitor general state of facilities in WOTL; Audio Visual Committee, Kitchen Committee, Fitness Room Committee, Storage Committee, Library Committee
• Perform other duties as required

Director, Outside Facilities

• Liaison with Frontier Manager regarding all outdoor facilities
• Monitor and oversee the following: tennis, bocce ball, horseshoe, shuffleboard courts and pool areas
• Monitor general state of common grounds around WOTL; landscaping maintenance, lighting, roads, Outdoor Living Center (OLC) and the exterior of recreation center
• Perform other duties as required

Director of Special Projects

• Organize and oversee Activity Sign up Day
• Organize and oversee Volunteer Celebration Day
• Oversee and assist in Annual Garage Sale
• Oversee and assist in Annual Garage Sale
• Develop and/or oversee additional Special Projects as they arise
• Performs other duties as required

Director, Community Welfare

• Monitor and oversee the following:Health, Safety and Disabilities Committee, Evacuation Committee, Legal issues Committee, and Dispute Resolution Committee
• Responsible for Celebration of Life (COL) including,but not limited to the following: sending or delivering condolence cards, obtaining death notices from newspapers or funeral homes for inclusion by Secretary in WOLRA binder, dealing with family their desire for COL, informing membership, room booker, and Newsletter, advise Treasurer regarding memoriam donations
• Performs other duties as required

Director of Leasehold

• Responsible for communication between leasehold homeowners and Daimler
• Address issues and concerns on the leasehold side
• Perform other duties as required